The executive committee of EGSS is elected for one year by the graduate students in the Faculty of Engineering and Applied Science. The committee has eleven executives and each of them has different responsibilities. As a whole, every member of the committee is like a cog wheel in a giant machine, no matter how small the function of that wheel is, the machine can not do without it.
EGSS executive committee elected for the term 2014-2015 is as follows:
President of the executive committee coordinates the efforts of other executives and presides over the meetings of EGSS. Usually this particular position is held by an ex-executives from previous year as the duties warrant experience. However, this is not a requirement for running for this position.
- to be responsible for the guidance of the affairs of the EGSS.
- to preside over all General Body Meetings (GBMs) and executive meetings.
- to abide by any resolution passed by a majority vote of the general body.
- to report on the general progress of the EGSS at the spring GBM.
- to assist the departmental representative with the organization of the graduate student seminars.
- to plan executive meetings in collaboration with the secretary.
- to act as a liaison between the Engineering faculty and the EGSS.
This executive arranges and coordinates the executive committee meetings. He assissts the president in all matters regarding smooth running of the EGSS activities. In absence of the president, he takes over as the acting president.
- to record the minutes of all meetings of the executive and present them for approval at the following meeting.
- to maintain all correspondence for the EGSS and to cooperate with the President in the conduct of the business of the EGSS.
- to notify all members of the time and place of meetings and to provide them with an agenda approved by the Executive.
- to file all minutes, correspondence and other records pertaining to the EGSS.
EGSS receives funding from different sources to meet its operational expenditures. Treasurer is the person who manages these funds.
- to act as financial advisor to the executive committee.
- to keep accurate and up to date records of all financial transactions of the EGSS.
- to present a statement of transactions at the annual GBMs.
- to be responsible for collecting EGSS membership fees.
Special Events Co-ordinator
Other than the weekly coffee clubs, EGSS arranges various social events in which engineering grad students can participate. Special events co-ordinator plans, leads, coordinates and conducts such events.
- to act as organizer of social functions for the EGSS.
- to act as a liaison between the EGSS, the EGSS members and the Engineering faculty concerning the social functions organized on behalf of the EGSS.
- to represent Engineering graduate students on the Graduate Students' Union (GSU) board of directors; as specified in the by-laws of the GSU.
- to act as a liaison between the GSU, the EGSS and the EGSS members.
Faculty Council Representative
In faculty council meetings, this person represents engineering grad students and brings outcomes or decisions of the said meetings into attention of the committee.
- to attend faculty council meetings and report back to the executive committee.
- to bring students' concerns to the attention of the EGSS executive, the Associate Dean, and where applicable, the School of Graduate Studies.
As a huge no of engineering graduate students work as the Teaching Assistant in the Faculty, EGSS has its participation in Teaching Assistant Union of MUN (TAUMUN). TAUMUN representative represents engineering grad students in TAUMUN.
- to represent Engineering graduate students on the Teaching Assistant Union of MUN (TAUMUN) board of directors.
- to act as a liaison between the TAUMUN, the EGSS and the EGSS members.
Computer and Web Representative
Computing facilities and web access are the two elemental tools for any research and when it comes down to engineering research, one can not do without these tools. Computer and web representative makes sure that computing and web facilities are available to all engineering grad students.
- to monitor and respond to problems relating to the computing resources of engineering graduate students.
- to act as a liaison between the EGSS and the CCAE.
- to maintain the EGSS website.
Executive at large
Other than the weekly coffee clubs, EGSS arranges various social, educative and entertaining events in which engineering grad students can participate. Executives at Large help the other executive members specially the Special Events Coordinator to plan, lead, coordinate and conduct such events.