MEMORIAL UNIVERSITY OF NEWFOUNDLAND

Faculty of Engineering and Applied Science

 

Engr. 7800/8800 – Electrical/Computer Engineering Design Project

 

General Information and Guidelines

 

Summer 2003 & Winter 2004

 

Coordinator:        Dr R.G. Gosine

Office:        X-4036

Tel:             737-8900

Email:         rgosine@engr.mun.ca


 

Introduction

The Electrical and Computer Engineering projects in Engineering 7800/8800 (Term 7/8 Project) give students an opportunity to employ the skills and knowledge gained over the undergraduate programme in a focused project dealing with the design of electrical and/or computer systems. 

 

The following extracts from the MUN calendar description gives an overview of the Term 7 and 8 Project:

 

7800. Electrical/Computer Engineering Design Project I. Each student is required to work independently on the development of the specification and design for a project of Electrical/Computer Engineering pertinence.  Projects will normally be open-ended and involve design of hardware and/or software components.  Lectures will be scheduled as required.

 

8800. Electrical/Computer Engineering Design Project II. Each student is required to work independently on a design project having Electrical/Computer Engineering pertinence, and to present written and oral reports on this work. Projects will normally be open-ended and involve design, implementation and testing of hardware and/or software components. Lectures will be scheduled as required.

Project Selection

The immediate focus of your effort during the early part of Term 7 will be the identification of a project as well as a faculty supervisor who will provide you with technical guidance regularly throughout the project and who will participate in the evaluation of your work.   Once you have identified your project and supervisor, you will be expected to being work on your project, develop your preliminary design and develop a credible and comprehensive plan for completion of the project.   It is also expected that students will carry out any necessary background research and begin working on their designs during Term 7.  Students are also encouraged to continue to work on their projects during Work Term 6.

 

You are strongly encouraged to develop a project that reflects your own ideas and interests. For example, perhaps during the course of your work terms you have an idea for a technical development that could be pursued in the Term 7/8 project.  Most faculty members in Electrical and Computer Engineering will also be prepared to suggest projects to students who are interested in a project related to the faculty members R&D programme.  You are encouraged to meet with faculty members who teach in an area that you may like to pursue a project and explore opportunities directly with him/her.  You must begin the process of exploring project opportunities immediately and keep in mind that faculty members will take on only a limited number of project students and this is generally done on a first-come first-serve basis. 

 

The deadline for submitting a 1-page project description (2 copies) is 5pm on Monday, June 16, 2003. This document must include a project title and a discussion of the design problem. This proposal must be reviewed and approved by your supervisor. Your project supervisor must sign the document before it is submitted.

 

 

Expectations Regarding Interaction with Supervisor

Each student is required to identify a project supervisor who is a faculty member in Electrical and Computer Engineering at Memorial University.  This person will be responsible for ensuring that students receive appropriate technical guidance on the electrical and/or computer engineering aspects of your project.   

 

Many students identify projects that are related to their work terms or to technical problems that arise outside of the context of the Electrical and Computer Engineering discipline. For example, projects with local industry or with faculty members in other disciplines or other faculties at Memorial.   These ‘external’ projects are encouraged and the external contact for the student is considered a co-supervisor for the project. It is necessary, however, to ensure that there is an Electrical and Computer Engineering faculty member serving as a supervisor for the project.  

 

Students and supervisors are required to meet on a weekly basis to discuss the project. The course coordinator will seek input from supervisors regarding student progress and the regular meetings are critical to enabling the supervisor to offer a fair comment on his/her students’ performance.  Technical guidance from the supervisor is particularly important as the scope of a project is defined.  Also, the input of the supervisor will be required in order to secure any hardware/software resources from the Faculty of Engineering.

 

It is the responsibility of the student to schedule meetings with his/her faculty supervisor and to seek the assistance of the course coordinator where necessary.

 

 

Expectations Regarding Time Commitment

During Term 7 each student should budget at least 50 hours for the project which corresponds to about 4 hours per week over the 13 weeks of the term.

 

During Term 8 each student should budget at least 150 hours for the project which corresponds to about 12 hours per week over the 13 weeks prior to submission of the Final Report.

 

During the last number of years there have been students who have not put in the required effort to receive a passing mark for this course and these students have had to decide between failing the course and spending additional time after the end of term completing additional work in order to receive a passing grade.   You should think very carefully before deciding on a minimum-effort strategy to completion of the Term 7/8 project as doing so can seriously disrupt your post-exam plans in Term 8.

 

 

 

Components and Equipment

The components  required for the project may be procured by the Faculty of Engineering and Applied Science if the cost is reasonable. The deadline for ordering components for the project is Friday, January 16, 2004, and no components will be ordered by the Faculty after this date. 

 

Component purchases through the Faculty of Engineering and Applied Science must be approved by project supervisor, the course coordinator (Dr R. Gosine) and the Electrical and Computer Engineering Discipline Chairman (Dr R. Venkatesan).

 

Any components purchased by the Faculty of Engineering and Applied Science during this course will belong to the Faculty of Engineering.  Students may supply their own components if they wish to keep the hardware developed during a project. 

 

Students are not permitted to load unlicensed software onto faculty computers and any installation of software onto faculty computers must be done by CCAE.

 

 

 

Intellectual Property

Students are advised that if the issue of the ownership of the intellectual property  (e.g. analysis results, design, statistics collected, final report) should arise, the students should consult with the course coordinator before entering any agreement with any group outside of the Faculty of Engineering and Applied Science.

 

Regardless of the nature of the project, the project student must be prepared to provide sufficient detail in the oral and written presentations to facilitate a fair evaluation of the project. Note that marks can only be assigned on the basis of the information (e.g. background, technical details, results) provided by the student in the written and oral presentations.

 

 

 

Reports:     note that the due dates for the work to be submitted in Term 8 will be

confirmed in January 2004. 

 

Statement of Work:

The first report is a Statement of Work which must be word-processed and no longer than 20 pages in length.  This report must be submitted (2 copies) to the course coordinator before 5pm on Monday, July 21, 2003.  The report must include an introduction to the project, a clear statement of the objectives of the project, the detailed technical methodology, a work plan (GANTT Chart) with brief task descriptions, a complete statement of project deliverables, a list of components, and a list of references.

 

The GANTT Chart defines the time frame for completion of the primary tasks in the project and should be created using MS Project or similar project planning tool. The baseline GANTT Chart must be submitted with the Statement of Work and a tracking GANTT Chart must be used during the course of the project to monitor project progress and to aid in managing time during the project.  The tracking GANTT Chart must be submitted with the Progress Report and the Final Report.

              

The GANTT Chart provides a concise overview of the state of a project and it must be reviewed weekly by the student and the supervisor.  In addition, the course coordinator will meet with students during the project in order to assess progress. The GANTT Chart will serve as the basis for the discussions at these meetings. 

 

The list of components must contain all the hardware and software components required to carry out the project and must countersigned by the project supervisor.

 

 

 

 

 

 

 

Oral Presentation 1:

Each student is required to give a 15 minute oral presentation (including 5 minutes for questions) on his/her project proposal. These presentations will be held on July 23-24, 2003, and will be open to all students and faculty, as well as project supervisors from industry and government. Attendance at these presentations is mandatory and the dress for all members of the class is business attire.

 

Progress Report:

A progress report must be submitted (2 copies) by 5pm on Friday, January 30, 2004.  This report should be about 10 pages in length and must include a candid discussion of progress with reference to the work plan submitted in the original Statement of Work.  Further details regarding the Progress Report format and content will be provided at the end of the Summer 2003 term.

 

 

Project Digest:

A 2-page project summary must be submitted (2 copies) by 9am on Wednesday, March 17, 2004.  The summaries will be bound into a single volume entitled Digest of Term 7/8 Electrical and Computer Engineering Projects: Winter 2004. The digest will be made available for the Oral Presentations during the week of March 22, 2004.  Further details regarding project summary format and content will be provided during the Winter 2004 term.

 

Final Report:

Students are required to submit (2 copies) a word-processed and bound final technical report to the course coordinator by 5pm on Friday, April 2, 2004. This report should be about 30 pages in length, with appendices containing code, test results, graphs, schematics, illustrations, and mathematical derivations. Further details regarding final report format and content will be provided during the Winter 2004 term.

 

Log Book:

A log book must be maintained by each student during Term 7 and Term 8. The log book, which serves as a technical diary, must contain an account of the work performed and an accurate account of time spent on the project. The time should be recorded in a table which includes the date, the task name, the time spent and the cumulative time spent.  In many industrial projects, the client is billed (e.g. monthly) based on the time spent by the contractor=s staff.

 

The log book must contain a record of the progress of this project and students must record concepts, events, thoughts, calculations, analysis, design procedures, and discussions in the log book.  This must also contain a record of your activities in developing the concept for your project and the notes associated with discussions with prospective supervisors.  The log book must be a bound note-book (hand written, not typed) and must be updated as the work is carried out over the course of the project. Data sheets, print outs, photographs, etc., must be pasted into the log book.  Entries into the log book must be made using a non-erasable ink.

 

The log books may be collected during the term and evaluated by the course coordinator. The coordinator will give 24 hour email notification prior to the collection of the log books.  The log book must also be submitted with the Statement of Work, Progress Report, and the Final Report.

 

Sample Log Books from students in the Class of 2003 are available for viewing in my office (X-4036).

 

 

Oral Presentation 2:

Each student is required to give a 20 minute oral presentation (including 5 minutes for questions) on his/her project. These presentations, which are tentatively scheduled for the week of March 24, 2004, will be open to all students and faculty, as well as project supervisors from industry and government. Attendance at these presentations is mandatory and the dress for all members of the class is business attire.

 

Demonstration

Each student is required to give a 10 minute demonstration of the results of his/her project to a panel of judges selected from faculty members and engineers from industry. In addition, students are required to arrange to give a demonstration of their projects to their supervisors. The demonstrations will be held during the week of April 5, 2004.

 

 

 

Evaluation

Evaluation of the project will be based on the students' contribution, technical competence, innovation, and communication skills (written and oral). The breakdown of the marks for 7800 and 8800 is as follows:

 

Engr. 7800:

                        Project Definition and Supervisor Identification              10%                

                        Statement of Work                                                       40%

                        Oral Presentation 1                                                       20%

Log Book                                                                     10%

                        Overall Performance                                                     20%

                        Total                                                                            100%

 

                       

Engr. 8800:

                        Progress Report                                                           15%

Digest                                                                             5%

                        Oral Presentation 2                                                       15%

                        Log Book                                                                       5%

                        Demonstration                                                              15%

                        Final report                                                                   25%

                        Overall Performance                                                     20%

                        Total                                                                            100%

 

The marks for the written reports and digests will assigned by the course coordinator based on a recommendation from the project supervisor. The Log Book will be graded by the course coordinator.

 

The oral presentations will be graded by all Term 7/8 Electrical and Computer Engineering students, graduate students, faculty, and other supervisors or co-supervisors in attendance at the oral presentations. The overall performance and demonstration marks will be decided by the course coordinator in consultation with the student's project supervisor(s).  

 

** note that penalty marks of 3% per day will be deducted from the final course marks for late submission of reports/log books, incomplete demonstrations or for submission of unacceptable reports/log books

 

 

IEEE Night Presentations/Demonstrations

The IEEE Night is a professional rather than an academic part of the project. It has become a tradition in Electrical and Computer Engineering at Memorial and has received considerable support from the IEEE (Newfoundland Branch).  The evening begins with three oral presentations which are selected based on the Engr. 8800 academic oral presentations. These students compete on IEEE Night for the IEEE (Newfoundland Branch) Award which is announced at the end of the evening.

 

Following the oral presentations, all students set up posters and demonstrations of their projects in various labs. This provides an opportunity to showcase the student projects for the visitors to the Faculty. A panel of judges will review the student projects and award further prizes for excellence in the project poster/demonstrations.

 

The evening concludes with refreshments and the presentation of the awards from the IEEE. The evening is usually well-attended by IEEE members from the local community, and the judging is done by IEEE members, generally from outside the university.  Attendance at IEEE Night is required and the dress for all members of the class is formal (i.e. business wear).  It is anticipated that IEEE Night will be held in early April 2004. 

 

Awards

In addition to the awards given by the IEEE at IEEE Night, the Electrical and Computer Engineering Faculty select projects to be awarded the Faculty of Engineering Plaque based on overall project excellence.

 

 

 

R. Gosine

May 1, 2003